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Nutrition North Canada

www.NutritionNorthCanada.ca

Nutrition North Canada Program: 2013-2014 Application Guide




Table of Contents

  1. Nutrition North Canada Overview
  2. Application Process
  3. Selection Process
  4. If an Application is Approved





1 Nutrition North Canada Overview

Nutrition North Canada (NNC) is a Government of Canada program managed by Aboriginal Affairs and Northern Development Canada (AANDC).

The objective of NNC is to improve access to nutritious foods in isolated northern communities. To this end, the program provides a retail subsidy to businesses registered with NNC. The subsidy focuses on the cost of healthy, perishable foods that are shipped by air to eligible communities. Businesses registered with the program must pass on the subsidy to consumers by reducing the price of subsidized foods.

Also under NNC, Health Canada funds culturally-appropriate retail and community-based nutrition education initiatives that aim to: increase knowledge of healthy eating and develop skills for selecting and preparing healthy store-bought and country foods; strengthen retail-community partnerships; and build on existing efforts at the community level. The funding is available to First Nations and Inuit communities located in Health Canada’s Atlantic, Quebec, Ontario, Manitoba and Northern Regions and that are eligible for a full subsidy under NNC.

Note: This application guide is intended for businesses interested in registering with NNC to claim the retail subsidy.






2 Application Process

2.1 Who can apply to register with Nutrition North Canada?

Three types of businesses can apply to register with NNC:

  1. Northern retailers: food retailers operating stores in eligible communities;
  2. Southern suppliers: suppliers located in the South who sell food to northern retailers, eligible social institutions (schools, daycares, etc.), eligible commercial establishments (restaurants, hotels, etc.) or individuals in eligible communities (“personal orders”). (Note: The South refers to any location in Canada other than the communities eligible for a subsidy under the program.)
  3. Northern country food processors/distributors: establishments that are registered, inspected and/or licensed by the government and produce food approved-for-export and are located in a community eligible for a subsidy under the program.

Applicants must submit a complete application, meet all eligibility criteria and be able to fulfill all program requirements in order to be eligible to register with NNC.

2.2 Eligibility criteria and program requirements

Consult the NNC website for the list of eligible communities, subsidy rates and information on which foods are eligible for a subsidy under the program; we refer to these topics below. Being familiar with these topics may help you decide whether to apply to the program or not. All registered retailers, suppliers and country food processors will be asked to work with a claims processor under contract with AANDC.

2.2.1 Eligibility criteria and program requirements for Northern retailers

  • Must operate a store located in at least one eligible community.
  • Must sell eligible foods in the above-mentioned store(s).
  • Must possess a valid Business Number issued by the Canada Revenue Agency.
  • Must be able to provide electronically a verifiable forecast in kilograms of monthly shipments of eligible food by level of subsidy and by eligible community for the upcoming fiscal year (April 1st, 2013 to March 31st, 2014). The forecast must only include shipments by air.
  • Must be able to provide electronically, as per a predetermined schedule, quarterly updates of the verifiable forecast described above.
  • Must be able to submit electronically, as per a predetermined schedule and format, monthly subsidy claims and verifiable supporting documentation by eligible community. Verifiable documentation includes invoices and matching air shipment waybills.
  • Must be able to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community.
  • Must be able to provide electronically, as per a predetermined schedule and format, monthly food pricing reports by eligible community for a pre-determined list of items (i.e. Revised Northern Food Basket).
  • Must agree to make the program visible and the subsidy transparent to consumers through messages on cash register receipts and communication material, in-store signage and displays provided by AANDC.
  • Must agree to support nutrition education activities in local stores by working with community lay workers and health professionals funded by Health Canada.
  • Must agree to provide access to facilities and records for recipient audit purposes as required by AANDC.
  • Must agree to certify for each claim submission that the subsidy was passed on to consumers.
  • Must agree to conduct business engaged through NNC funding in a way that respects the Values and Ethics of the Government of Canada  
  • Must agree to the terms and conditions of the contribution agreement to be entered into with AANDC to govern the payment of the subsidy.

Northern retailers in eligible communities who may not have the capacity to fulfill the program requirements can still access the subsidy for the benefit of their customers without being registered with NNC. To do so, these retailers must order eligible foods from Southern suppliers who are registered with the Program. In this situation, the northern retailers DO NOT need to apply to the program. The registered Southern suppliers will be responsible for fulfilling program requirements, claiming the subsidy from AANDC and passing it on to northern retailers, who must also pass the subsidy on to their customers.

2.2.2 Eligibility criteria and program requirements for Southern suppliers

  • Must be a retailer, a wholesaler or a distributor who operates a business located in Canada but not in a community eligible for a subsidy under the program.
  • Must sell eligible foods to northern retailers, eligible social institutions, eligible commercial establishments or individuals in eligible communities.
  • Must possess a valid Business Number issued by the Canada Revenue Agency.
  • Must provide a list of existing and/or anticipated northern retail, social institution and commercial establishment clients, and the number of existing and/or anticipated individual clients (“personal orders”) by eligible community.
  • Must be able to provide electronically a verifiable forecast in kilograms of monthly shipments of eligible food by level of subsidy and by eligible community for the upcoming fiscal year (April 1st, 2013 to March 31st, 2014). The forecast must only include shipments by air.
  • Must be able to provide electronically, as per a predetermined schedule, quarterly updates of the verifiable forecast described above.
  • Must be able to submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community and by client type. Verifiable documentation includes invoices and matching air shipment waybills.
  • Must be able to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community and by client.
  • Must agree to make the program visible and the subsidy transparent to consumers by identifying the total amount of NNC subsidy associated with each order on customers’ invoices, and by including communication material provided by AANDC with shipments.
  • Must agree to provide access to facilities and records for recipient audit purposes as required by AANDC.
  • Must agree to certify for each claim submission that the subsidy was passed on to consumers.
  • Must agree to conduct business engaged through NNC funding in a way that respects the Values and Ethics of the Government of Canada  
  • Must agree to the terms and conditions of the contribution agreement to be entered into with AANDC to govern the payment of the subsidy.

2.2.3 Eligibility criteria and program requirements for Northern country food processors/distributors

  • Must be a Northern country food processor/distributor (only country foods produced in government regulated and/or approved-for-export, commercial plants are eligible for the subsidy).
  • Must possess a valid Business Number issued by the Canada Revenue Agency.
  • Must provide a list of existing and/or anticipated northern retail, social institution and commercial establishment clients, and the number of existing and/or anticipated individual clients (“personal orders”) by eligible community.
  • Must be able to provide electronically, a verifiable forecast in kilograms of monthly shipments of country food by level of subsidy and by eligible community for the upcoming fiscal year (April 1st, 2013 to March 31st, 2014). The forecast must only include shipments by air.
  • Must be able to provide electronically, as per a predetermined schedule, quarterly updates of the verifiable forecast described above.
  • Must be able to submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community and by client type. Verifiable documentation includes invoices and matching air shipment waybills.
  • Must be able to provide electronically, as per a predetermined schedule and format, monthly itemized shipment information by eligible community and by client.
  • Must agree to make the program visible and the subsidy transparent to consumers by identifying the total amount of NNC subsidy associated with each order on invoices, and by including communication material provided by AANDC with shipments.
  • Must agree to provide access to facilities and records for recipient audit purposes as required by AANDC.
  • Must agree to certify for each claim submission that the subsidy was passed on to consumers.
  • Must agree to conduct business engaged through NNC funding in a way that respects the Values and Ethics of the Government of Canada  
  • Must agree to the terms and conditions of the contribution agreement to be entered into with AANDC to govern the payment of the subsidy.

2.3 Minister’s discretion and decisions

The eligibility criteria of NNC do not restrict the discretionary power of the Minister of Aboriginal Affairs and Northern Development to approve applications, to reject applications or to make changes to the program. Decisions of the Minister regarding the eligibility of applicants and the transfer of the subsidy are final.

2.4 Documents required for a complete application

A complete application consists of an application form and the following:

For Northern retailers

  • A list of stores (names and addresses) in eligible communities.
  • For each eligible community, a verifiable forecast in kilograms of monthly shipments of eligible food by level of subsidy for the upcoming fiscal year (April 1st, 2013 to March 31st, 2014). The forecast must only include shipments by air. Information on how the forecasts were determined must be provided to support the validity of the estimates (e.g. sales from previous years).
  • A clear explanation of how the following program requirements will be met:
    • Capacity to submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community. Verifiable documentation includes invoices and matching air shipment waybills.
    • Capacity to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community. Applicants must describe how product weights will be obtained (e.g. manually weighing foods, using weights provided by your suppliers) and how the detailed reports will be produced.
    • Capacity to provide electronically, as per a predetermined schedule and format, monthly food pricing reports by eligible community for a pre-determined list of items (i.e. Revised Northern Food Basket). Applicants must describe how the price reports will be produced.
    • Capacity to make the Program visible and the subsidy transparent to consumers through messages on cash register receipts and communication material, in-store signage and displays provided by AANDC.
  • A copy of the applicant's most recent audited financial statements, upon request.

For Southern suppliers

  • A list of existing and/or anticipated northern retail, social institution and commercial establishment clients, and the number of existing and/or anticipated individual clients (“personal orders”) by eligible community.
  • For each eligible community, a verifiable forecast in kilograms of monthly shipments of eligible food by level of subsidy for the upcoming fiscal year (April 1st, 2013 to March 31st, 2014). The forecast must only include shipments by air. Information on how the forecasts were determined must be provided to support the validity of the estimates (e.g. sales from previous years).
  • A clear explanation of how the following program requirements will be met:
    • Capacity to submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community and by client type. Verifiable documentation includes invoices and matching air shipment waybills.
    • Capacity to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community and by client. Applicants must describe how product weights will be obtained (e.g. manually weighing foods, using weights provided by your suppliers) and how the detailed reports will be produced.
    • Capacity to make the Program visible and the subsidy transparent to consumers by clearly identifying the total amount of NNC subsidy (reduction) on customers’ invoices, and by including communication material provided by AANDC with shipments.
  • A copy of the applicant's most recent audited financial statements, upon request.

For Northern country food processors/distributors

  • A list of existing and/or anticipated northern retail, social institution and commercial establishment clients, and the number of existing and/or anticipated individual clients (“personal orders”) by eligible community.
  • For each eligible community, a verifiable forecast in kilograms of monthly shipments of country food by level of subsidy for the upcoming fiscal year (April 1st, 2013 to March 31st, 2014). The forecast must only include shipments by air. Information on how the forecasts were determined must be provided to support the validity of the estimates (e.g. sales from previous years).
  • A clear explanation of how the following program requirements will be met:
    • Capacity to submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community and by client type. Verifiable documentation includes invoices and matching air shipment waybills.
    • Capacity to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community and by client.
    • Capacity to make the program visible and the subsidy transparent to consumers by clearly identifying the amount of NNC subsidy (reduction) on customers’ invoices, and by including communication material provided by AANDC with shipments.
  • A copy of the applicant's most recent audited financial statements, upon request.

2.5 The 2013-2014 application period

For Southern suppliers, the 2013-2014 application period closed on Sunday, January 27, 2022.

Northern retailers and Northern country food processors can submit an application at any time.

2.6 To receive an application package

Contact NNC to request an application package. Requests can be submitted by email ([email protected]), telephone at 819-994-4810 or fax at 819-953-9309.

Contact the program if you have questions concerning the eligibility criteria, program requirements, application package, selection process or anything else pertaining to NNC.






3 Selection Process

For Northern retailers and Northern country food processors
Northern retailers and Northern country food processors that submit a complete application, meet all the eligibility criteria and can fulfill program requirements will be selected to register with the program.

For Southern suppliers
Selection criteria will be used to rate and select Southern suppliers from the pool of applicants to help ensure that consumers benefit from choice and competition. Points will be allocated based on the following:

  • Northern shipping experience;
  • Ability to provide eligible foods tailored to specific nutrition needs (e.g. gluten-free, kosher, peanut- free);
  • Forecast of shipments of eligible food to eligible communities;
  • Aboriginal ownership of the applicant;
  • Financial stability and sustainability.

AANDC will evaluate each application based on eligibility criteria and program requirements. Applications may be rejected if they are incomplete. AANDC may contact you to clarify information regarding your application.

AANDC will contact all applicants to inform them of the results of the selection process.






4 If an Application Is Approved

If an application is approved, an AANDC official will contact the applicant to begin discussions on a Contribution Agreement (CA). The CA outlines the obligations that the business must fulfill to receive subsidy payments from AANDC, as well as AANDC’s obligations. This process also includes the completion of a Recipient General Risk Assessment.






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Date Modified:
2021-01-29